For Current Awardees
Congratulations on receiving a BrightFocus grant. We want to ensure the smooth running of your funded award and are happy to help you in any way. On this page, you can find the information and resources you need to communicate with us throughout various stages of your grant.
This page is divided into five sections:
If you have any questions, please do not hesitate to contact our grants department.
Standard Forms for Grantees
Completion and submission of the following forms is a requirement of the BrightFocus award program:
See below for additional information regarding reporting deadlines
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Acknowledgement of Support
It is crucial to BrightFocus' fundraising that awardees acknowledge support from BrightFocus donors. Please inform the BrightFocus Research Grants office whenever you are presenting or publishing BrightFocus sponsored research.
Linking to BrightFocus from your laboratory website helps advertise the availability of funds to your colleagues, and BrightFocus provided support services to the general public. Such links are deeply appreciated by the foundation.
Please link to the following URLs as appropriate:
A copy of the BrightFocus logo is available through this link.
Posters and Presentations
Please use this BrightFocus logo when acknowledging BrightFocus donor support in posters or presentations.
Please give the following or similar credit in any published manuscripts:
“Acknowledgement is made to the donors of ADR, a program of the BrightFocus Foundation, for support of this research”
Additional acknowledgement should be given to any Grant made in a memorial or honor of a named person. You will receive notification from BrightFocus if your award has been made in memorial or honor. Any memorial or honor awards will also be listed as such in the current awards section of our website.
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Reporting and Deadlines
Please use the forms on this page to submit required information on the progress of your grant.
For multi-year grants, an Interim Financial Statement (Word format), showing allocations and expenditures for each grant year is required. For grants beginning prior to 2011, the report is due June 1 of each year, except the last year. For grants beginning after 2011, the report is due on September 1.
At the completion of any award, please submit a Final Financial Statement (Word format) within 60 days of the end of the award.
Scientific Progress Reports*
For awards beginning prior to 2011
- On February 15th of every year of the award, except the final year, please submit an Interim Progress Report (Word format).
For awards beginning on or after July 1, 2011
The results of some experiments will be published long after the termination of the award. BrightFocus will contact you 1yr, 2yrs, and 5 yrs following your award expiration to briefly follow-up on the results of your research. This is typically done over the summer. Please use this linked form when reporting on post-award termination advances.
If you would like to refer to a copy of your previous progress reports please feel free to request one by emailing a member of the BrightFocus Research Grants Staff.
Reminders are sent to via email to the Principal Investigator as deadlines approach. It is, however, the responsibility of the Investigators to be aware of deadlines related to their awards. You are welcome to contact the grants department, for a list of deadlines related to your award.
Submitting Your Reports
Please submit your signed reports as PDF attachments emailed to progressreport 'at' brightfocus.org.
*Note: Grants in No Cost Extension may have additional reporting requirements, see the section on No Cost Extensions (below) for details.
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No Cost Extension
In some cases it may not be possible to complete the specific aims of an award within the original award time frame. While BrightFocus cannot provide additional funds without submission of a new application, you may request a No Cost Extension for up to one year. To do so, please submit your request by email to researchgrants 'at' brightfocus.org. Include a justification for the request and the proposed end date of the extension. If approved for greater than three months, additional reporting will be required as described below.
Reporting requirements and deadlines for grants in No Cost Extension:
If your award is granted a No Cost Extension for a period greater than or equal to three months, BrightFocus requires additional progress reporting. Please submit an Interim Progress Report Form 60 days following the original award end date and a Final Progress Report Form 60 days following the end of the No Cost Extension. If your award is granted a No Cost Extension for a period less than three months you will not be required to submit a progress report within 60 days of the original award end date. You should, however, submit a Final Progress Report Form 60 days following the end of the No Cost Extension.
The transfer of more than $5,000 ($1,000 for Pilot or Research Fellowship Awards) from one budget category to another requires written approval from BrightFocus. Requests for such transfers must be accompanied by a justification for the change in budget and a copy of the proposed revised budget budget revision template. The request should be submitted to researchgrants 'at' brightfocus.org.
Requests for approval of an institutional transfer of a BrightFocus award should be made by the Principal Investigator (PI) and co-signed by any Co-Principal Investigators. The PI must also provide BrightFocus with a letter from the new institution documenting the PI's new title, date of hire, and available resources. This letter should be signed by an authorized official of the new institution, and should provide the following:
- State the PI's new position and title;
- State that laboratory and office space, sufficient for the completion of the project, will be committed and available to the PI on the date of hire;
- State that the new institution has read and agreed to the terms and conditions of the award under which the grant was originally made;
- Provide, where appropriate, copies of animal or human subject protocol approvals.
- Provide necessary banking information for future grant payments. Please complete and return the ACH template to researchgrants 'at' brightfocus.org.
After all of the above information has been received and approved, BrightFocus will begin sending payments to the new institution.
IMPORTANT NOTE: Please note that it is the responsibility of the original institution to send any remaining balance DIRECTLY to the new institution. DO NOT SEND THE BALANCE TO BrightFocus. The original institution must also provide a final financial report to BrightFocus accounting for all funds expensed at the original institution. This report should be provided within 60 days following the effective date of the transfer.
BrightFocus funds may not be used to pay for costs related to moving staff, equipment, or supplies between institutions.
If you have further questions or concerns regarding an institutional transfer, please do not hesitate to contact BrightFocus' grants department.
Changes to the “Specific Aims and Benchmark Accomplishments” language of the Terms and Conditions.
Beginning with proposals submitted in 2008, the Terms and Conditions document of all BrightFocus awards contains a section entitled “Specific Aims and Benchmark Accomplishments”. This section serves as the basis under which progress reports are evaluated.
BrightFocus understands that the originally proposed milestones may change as research evolves. Requests to amend, or otherwise change, the “Specific Aims and Benchmark Accomplishments” must be made by Official Correspondence initiated by the Principal Investigator and submitted to the BrightFocus Vice President of Scientific Affairs for approval (vpsa 'at' brightfocus.org).
Include appropriate justification for the proposed edits and consent from any collaborator affected by the changes. If the suggested language is agreed to by the BrightFocus research grants office, BrightFocus will provide an amendment to the Terms and Conditions requiring signature by the organization, and the Principal Investigator and any Co-Principal Investigator. Once signed, the revisions will be countersigned by BrightFocus and officially approved.
Publicity of Award
Images of Investigators and Research
BrightFocus uses investigator submitted photographs to represent the research and the individual investigators funded by the organization. Please review the Image Release Form and Instructions for details on submitting compelling images from your studies.
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Last Review: 08/30/13